> For the complete documentation index, see [llms.txt](https://xoops.gitbook.io/xoonips-tutorial/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://xoops.gitbook.io/xoonips-tutorial/3installation/1readme/14make_a_specification_document.md).

# 1.4. Make a specification document

Decide the things described below according to the actual site operation.

| Site URL and site name: |
| ----------------------- |

* Decide a URL in advance since it is necessary for installing XOOPS.

| Decide modules: |
| --------------- |

* Decide the modules and their versions to be used on XooNIps.

| How to activate user accounts:                                                           |
| ---------------------------------------------------------------------------------------- |
| Choose a manner of activating user accounts (registering a new user) from the following. |

* By E-mailing to the user
* By automatic activation
* By the site administrator

| Define required information for the user registration                         |
| ----------------------------------------------------------------------------- |
| These are examples of required information. Choose items from the list below. |

* Real name
* Company Name
* Affiliation
* Address
* Zip code
* Telephone number
* Fax number

| Define the initial value of disk capacity allocated for a registered user.                                   |
| ------------------------------------------------------------------------------------------------------------ |
| Define the maximum number of data, registered indexes, initial value of disk capacity for a registered user. |

* Maximum number of registered data (initial value 500)
* Maximum number of registered indexes (initial value 200)
* Disk capacity (initial value 500 MB)

| Define the initial value of disk capacity allocated for a group              |
| ---------------------------------------------------------------------------- |
| Define maximum number of data, indexes, disk capacity allocated for a group. |

* Maximum number of registered data (initial value 1000)
* Maximum number of indexes (initial value 500)
* Disk capacity (initial value 1000 MB)

| Define the procedure of certifying data to be published |
| ------------------------------------------------------- |
| Choose a manner of certifying data to be published      |

* By moderator
* By automatic certification

| Access limitation to the publication area                                |
| ------------------------------------------------------------------------ |
| Choose an access limitation to the publication area from the list below. |

* Permit only the registered users
* Permit all accesses including guest users

| Define a file format for downloading attached files. |
| ---------------------------------------------------- |
| Choose a file format for downloading attached files. |

* Compress data including metadata files as a zip file.
* Compress the registered data (without metadata) as a zip file

| Decide the area of items to be viewed.                                   |
| ------------------------------------------------------------------------ |
| XooNIps refers the data to be published as the user's performance items. |
| Choose the area where the items will be viewed                           |

* \[Yes] Permit to choose from all data in the publishing areas.
* \[No] Permit to choose only from the data registered by the user.

| Setup for exporting:                                                            |
| ------------------------------------------------------------------------------- |
| Decide the permission of exporting. Choose \[Yes] or \[No] as below.            |
| Moderators are exclusively permitted to export data regardless of this setting. |

* \[Yes] Permit users to export their own data.
* \[No] Do not permit users to export.

| Setup for exporting attached files:                |
| -------------------------------------------------- |
| Decide the permission of exporting attached files. |

* \[Yes] Permit users to export attached files of their data.
* \[No] Do not permit users to export attached files of their data.

| Setup for importing:                                                            |
| ------------------------------------------------------------------------------- |
| Choose \[Yes] or \[No] as below.                                                |
| Moderators are exclusively permitted to import data regardless of this setting. |

* \[Yes] Permit the user to import the data to his/her individual area.
* \[No]Do not permit the user to import data.

| Setup the moderator's authority:                                     |
| -------------------------------------------------------------------- |
| Choose \[Yes] or \[No] for the data editing permission to all users. |

* \[Yes] Permit the moderator to edit the data of all users.
* \[No] Do not permit the moderator to edit the data of all users.